Executive Assistant

permanent · full-time · Remote (THB)

As an Executive Assistant supporting our company’s co-founders, Khwan and Simon, in both their professional and private lives, your mission is to provide seamless, efficient, and proactive administrative support that enables our co-founders to focus on high-leverage tasks. You will expertly manage communication channels, coordinate schedules, and oversee essential logistical tasks. You are driven by a passion for clear communication, problem-solving, and a commitment to excellence and you will uphold the company's core values.

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Responsibilities

Manage communication across Slack, email, and messaging platforms for Khwan and Simon
Handle various administrative tasks such as booking flights, planning travel, coordinating venues, purchasing items, and running personal errands as requested by the CEOs
Own calendar management for both business and personal schedules for Khwan and Simon
Keep tasks organized and moving forward, ensuring follow-through and completion
Gain a deep understanding of the company’s business operations to help you work more effectively
Provide general administrative support to other team members, when necessary
Track expenses and monitor business and personal accounts, preparing simple monthly summaries
Provide general support to the team and assist with ad hoc requests
Help plan Khwan and Simon’s weekly schedules to ensure they prioritize high-leverage activities for the company

Requirements

Fluent in English (required) and a native Thai speaker (required), with impeccable communication and strong writing skills
Based in Chiang Mai (preferred)
Minimum 2 years of experience in high-level executive assistance
Experience working in a tech or startup environment; prior experience at a technology company is a plus
Proven ability to manage multiple tasks and priorities in a fast-paced environment
Proven proficiency and confidence in remote work environments
Ability to handle sensitive information with the utmost professionalism and discretion
A champion of Ling’s Company Values
Based in Chiang Mai (preferred), or able to travel to Chiang Mai within a 1–2 hour flight

Your Benefits

30 Days of Leave

Time off to rest, recharge, and live your life fully.

17 personal leave days

13 fixed Thai national holidays (flexible for those not in Thailand)

Mental Health Support

Your mental health matters—we’re here to support it.

Access to a mental health app

Up to 2 therapy sessions per month

Confidential and private support

Flexible Work & Location Freedom

Work in a way that fits your life, location, and time zone.

Hybrid working model (Chiang Mai: office Tue–Thu)

Co-working space reimbursement for remote team members

Work-and-travel flexibility (subject to role and approval)

Insurance & Health Support

Comprehensive health coverage to keep you protected and supported.

Social Security (Thailand) in line with Thai labor law

Group Health, Life & Accident Insurance via AIA (Thailand-based team members)

Insurance reimbursement for team members outside Thailand

Annual health check-up allowance

Wellness Reimbursement

We support your well-being in ways that work for you

Reimbursement allowance each month

Eligible activities include gym, massage, and physical wellness programs

Annual Company Trip

Build real connections through shared experiences.

Annual company trip in Thailand or overseas

Flights and premium accommodation included

Team-building and cultural experiences

Learning & Skill Development

Continuous learning to help you grow professionally and personally.

Internal workshops on communication, leadership, and personal growth

Support for relevant external seminars and professional courses

Language Learning & Knowledge Sharing

We encourage curiosity, language learning, and shared knowledge.

Free Ling App Premium access

Online Thai & English classes with native-speaking teachers

Multicultural Team & Community

We celebrate diversity and believe great ideas come from different voices.

Team members from 20+ nationalities

Regular team outings, seminars, celebrations, and annual pre-New-Year party

Recognition, Growth & Rewards

Your contributions matter—and we make sure they’re recognized.

Life milestone recognition (birthdays, weddings, anniversaries, family moments)

Annual performance-based salary review and bonus after 1 year

Office Perks & Daily Comfort

A comfortable, friendly workspace that supports great work.

Casual dress code

Office wellness activities (badminton, hiking, obstacle runs – Chiang Mai)

Free snacks, coffee, and drinks (restocked based on team preferences)

Relocation & Thailand Work Visa Support

We help you with every step of your relocation and visa process.

Support with Thailand work visa applications and renewals

Assistance with legal and administrative requirements in Thailand

Guidance for relocating, including neighborhood and housing tips in Chiang Mai

How To Apply

As part of the application process, we would like you to record a brief 2-minute video introduction to help us get to know you better.Please include the following in your video:

A brief introduction of yourself - name, background, and a few personal details
Why you’re interested in this position
A highlight of your relevant skills or experience that make you a great fit for the role
(Optional) Any personal interests or passions that help us understand who you are

Uploading your video:

Once your video is ready, please upload it to Google Drive
Ensure anyone can view the video via the Google Drive link
Paste the link to your video into the application form

Skills

A proven multitasker, unfazed by a fast-paced setting
A proactive problem-solver, spotting and solving issues before they arise
Strong analytical and execution skills—able to quickly understand new requests and challenges, and solve them efficiently with high quality
Tech-savvy with proficiency in using productivity tools such as Google Workspace, ClickUp, Slack, ChatGPT, and other emerging AI technologies
Self-driven, resourceful, and comfortable working independently without constant direction
A quick learner, adaptable and receptive to feedback

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Our Application Process

We believe in a transparent hiring process that respects your time. Here’s what you can expect when applying to Ling.

Online Application

Apply via our careers page by submitting your application and required documents. You’ll receive an email confirmation once it’s submitted.

Screening

Our HR team reviews your application with the relevant team to assess experience and fit.

- If we move forward, you will receive an email to schedule the next step (interview or assessment, depending on the role).

- If not, we will let you know by email.

We aim to respond within one week of the submitted application date.

Assessment (If Applicable)

For some roles, we may ask you to complete an online assessment before the interviews. This step helps us ensure a fair and objective evaluation for some of our technical roles.

Interview Process

- Intro Call — A short conversation with HR to get to know each other and answer initial questions.

- Role Interview — A deeper discussion with the team about your experience, skills, and ways of working.

- Final Interview — A conversation with the direct manager and one of our co-founders focused on alignment, expectations, and long-term collaboration.

Reference Check

We may request references after the first interview stage to gain additional perspective before making a final decision.

Decision

Once all steps are complete, the interview team meets and HR will update you by email, typically within 7 days.

Offer Stage

If selected, you will receive a contract offer outlining terms and conditions. Our HR team is happy to answer any questions.

Contract & Onboarding

Once signed, we will prepare for your onboarding and welcome you to Ling — either at our Chiang Mai office or remotely.

FAQ – Your Questions Answered

What benefits do permanent team members receive?

We offer a wide range of benefits designed to support your growth, well-being, and work-life balance. Some benefits depend on location and role. Learn more about our benefits by visiting the careers page.

How long does the application process take?

From application to offer, the process typically takes 4–8 weeks, depending on the role and scheduling availability. We aim to keep candidates informed at each stage, though timelines may vary. This includes screening, interviews, possible assessments, reference checks, and the offer stage. Learn more about our application process above.

What tips can help me pass the screening stage?

Make sure all required documents are complete. Some positions may require an introduction video—always follow instructions carefully. Attention to detail increases your chances of progressing to interviews. We also look for clear motivation for the role and alignment with Ling’s values—don’t be afraid to show your personality.

What are the working hours and office policies?

Our standard working hours are Monday to Friday, 9:30–18:00 GMT+7. Remote team members can work flexibly in their local time zones, in agreement with their manager and HR. For Chiang Mai–based team members, we follow a hybrid model: office collaboration typically occurs Tuesday to Thursday, with flexibility based on team and role needs.

What is it like to be a Linger?

Being a Linger means working in a collaborative, supportive environment guided by our core values: Curious, User-centered, Committed, Data-driven, Entrepreneurial, Supportive, and Open. We value curiosity, responsibility, innovation, and teamwork, empowering you to make an impact while growing professionally and personally.

What positions are currently vacant?

Current openings are listed on the careers page. New roles are added regularly, so check back frequently for updates.

What happens to my personal data when I apply?

We respect your privacy and handle all application data securely and confidentially.

How are interviews structured?

Interviews are generally conducted via Google Meet and may include up to three rounds:

Intro Call: A short conversation with HR.
Role Interview: A discussion with your team about experience, skills, and ways of working.
Final Interview: A conversation with the direct manager and a co-founder, focusing on alignment and expectations.

Some roles may also require assessments or case studies.

Interviews are designed to be conversational and give you space to ask questions and assess fit from your side as well.

Do you offer professional development opportunities?

Yes. We provide regular workshops, external courses, and department-led initiatives to support on-the-job learning, leadership development, communication, and personal effectiveness.

What kind of insurance and health support does Ling provide?

Team members in Thailand receive group Health, Life, and Accident insurance through AIA Thailand. Team members outside Thailand are eligible for annual insurance reimbursement. All eligible team members also receive an annual health check-up allowance to support preventive care.

What holidays and leave do Ling employees have?

Team members enjoy 13 Thai public holidays, 17 days of personal leave annually, and unlimited sick leave. Flexible day switching is also available for those who need to adjust schedules due to personal or public holidays. Learn more about our benefits by visiting the careers page.

Are flexible work arrangements available, including work-and-travel?

Yes, At Ling, we believe in a flexible approach to work that aligns with your responsibilities and personal needs. Depending on your role, we offer various work options such as hybrid work, remote work, flexible hours, and the opportunity to work while traveling. Travel plans should be discussed with your manager to ensure alignment with time zone differences and team schedules. Flexibility is built on trust and accountability—we care more about outcomes than hours.

Work-and-travel is not a vacation policy, but a flexible way to combine work with location changes when responsibilities are fully met. As long as you maintain your commitments and stay connected with your team, you are free to work from different locations.

Where is Ling located?

Ling’s headquarters is based in Chiang Mai, Thailand, a city known for its beautiful culture, friendly community, and vibrant international atmosphere. However, we’re a global team and welcome candidates from all over the world. Whether you're based in Thailand or working remotely from another country, we believe in hiring the best talent regardless of location. So, if you’re passionate about what we do, you can join us no matter where you are!

What language level is required to work at Ling?

While we collaborate primarily in English, Ling is a truly multilingual team! Our team members speak 20+ languages, and we encourage diversity in language skills. You don’t need to be fluent in every language, but a strong command of English is important for clear communication and collaboration across teams. If you speak additional languages, that's definitely a plus, but it’s not a requirement!

Do you provide work equipment?

Yes! At Ling, we provide the necessary work equipment upon request to help you succeed in your role. We are also happy to support additional requests for tools or software that can improve your productivity.

How can I contact HR with questions about careers?

For any questions about job opportunities or the application process, contact our HR team at [email protected].